Meeting Cost Calculator
Build a role-based meeting cost with payroll burden, preparation time, recurrence, participant hours and a live session counter.
What Is the Meeting Cost Calculator?
The Meeting Cost Calculator prices the collective time in a meeting without reducing people to a single average salary. Editable role rows calculate loaded hourly payroll, participant hours, cost per meeting and monthly or annual recurrence. A live counter can show accumulated session cost during the meeting.
How It Works
Add each attendee group with its count and representative hourly compensation, then enter payroll burden, scheduled duration, preparation time and monthly frequency. Use the live counter only after reviewing the rate assumptions.
When to Use It
Use it to compare meeting formats, document recurring operating cost and make agendas or attendee lists more intentional. Cost alone does not measure the value, safety, creativity or coordination a meeting produces.
Frequently Asked Questions
- What Should Payroll Burden Include?
- Use an organization-approved percentage for employer taxes and benefits if loaded labor cost is the goal. Leave it at zero when comparing base wages only.
- Does Preparation Time Apply Per Person?
- Yes. The worksheet treats the entered preparation time as an average for each attendee represented in the role rows.
Found an issue? Send Feedback. See our data sources and update policy for tools that depend on changing information.